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Get your contacts in order with this clever address-book app. It finds new contacts in your inbox, updates details of existing entries, deletes duplicates and allows you to save business cards as contacts by scanning them. iOS and Android. Free.
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Dropbox has been around for a while and companies of all sizes use the app to securely store and share files. But it has some pretty nifty features you may not know about, such as remote wipe, which allows you to clear files from lost or stolen devices, and account transfer, which makes it easy to handover ownership of files. It also integrates with over 300,000 other apps, including Slack, 1Password, Vimeo and DocuSign. iOS, Android. From $17.50 per month.
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There’s nothing worse than losing important paperwork or not being able to send documents while you’re out of the office. Scanbot puts a scanner in your pocket, allowing you to create, share and store documents as a PDF in either the app or more than 20 integrated cloud services, such as Dropbox or Google Drive. iOS, Android. Free; in-app purchases available.
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Expensify is an ideal app to assist sole traders and small-business owners keep tabs on their expenses. One standout feature is the receipt scanning, which seems to magically – and accurately – input data. iOS and Android. Free.
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If you’re looking for an app to host virtual meetings, webinars or training sessions, then try ClickMeeting. It allows users to video conference, stream audio and video and incorporate interactive graphics into their presentations. iOS, Android and BlackBerry. Subscriptions from $US25 (about $32) per month.
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Assigned a plane seat you don’t like? Use the Seat Alerts app to choose your preferred seat on a booked flight (it supports more than 150 airlines) and it will set up an alert to notify you if it becomes available. Working with SeatGuru, it also gives a rating on seats so you know which to pick for your next business flight. iOS, Android. Free; in-app purchases available.
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Hootsuite is a social media-management tool that allows companies to schedule and create posts for Twitter, LinkedIn, Facebook and Instagram. It also allows you to respond to messages and comments and track campaign performance. iOS, Android. Free; upgraded paid subscriptions available.
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If your business runs on G Suite, the standalone Gmail app is worth installing for the extra features it provides, such as tagging and labelling emails. Google Drive is a worthy competitor to Dropbox in the file-storing and sharing space, while Google Docs provides cloud-based productivity software, meaning that users can collaborate on documents, spreadsheets and presentations simultaneously. iOS, Android. Subscriptions from $5 per user, per month.
Microsoft Office suite
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If your company uses the Microsoft Office suite, it’s worth downloading the individual apps available to be able to sync your files and emails to the cloud no matter what operating system you’re running. Outlook remains one of the best mobile email apps, while OneNote, Word, Excel and PowerPoint are also available on mobile. iOS, Android, Windows 10. Subscriptions from $89 for one user per year.
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Send newsletters and connect with customers when you’re on the go with the MailChimp app. There are templates for quickly creating and sending emails, as well as analytics tools to monitor your campaigns. MailChimp also integrates with ecommerce apps such as Shopify and Magento, making it easy to drop in product images and information. iOS, Android. Free; upgraded paid subscriptions available.
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Whether you need an easy-to-use VPN app for security or convenience, TunnelBear is a simple app with a graphic interface that allows users to access their phone’s apps and features privately. iOs only. Subscriptions from $US9.99 (about $12) per month.
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QuickBooks Online is an easy-to-use, one-stop accounting shop that allows you to raise quotes and invoices, track incomings and outgoings and manage expenses, BAS, GST and biller payments. iOS, Android. Subscriptions from $27.50 per month.
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Make calls to colleagues and clients no matter where you are with Skype. An account lets you make Skype-to-Skype calls for free and it’s possible to buy credit or set up subscriptions to dial mobiles and landlines anywhere in the world. Plus, if you’re a Microsoft Office 365 user, you get 60 minutes of free calls to landlines each month. iOS, Android and Windows 10. Free; upgraded paid subscriptions available.
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Slack is a messaging app that allows teams to work collaboratively no matter where they are in the world. Conversations take place through channels and direct messaging, reducing dependence on internal email. Slack also integrates with Google Drive so that files and documents can be easily shared through the channels. iOS, Android. Free; upgraded paid subscriptions available.
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Accept payments from customers wherever you do business with this point-of-sale app and pocket-sized portable chip card reader from Square. Process payments, send receipts and deposit straight into your bank account – and do it all without monthly fees or contracts. iOS, Android. Free app, $19 for chip card reader, 1.9 per cent fee per payment received.
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Things 3 is a souped-up to-do list that helps users achieve their goals by breaking them down into smaller tasks. Users can create calendar events, daily agendas and set reminders to projects on task. iOS only. $14.99.
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AirDroid allows you to access your Android device from any browser, whether you’re on a Mac or Windows laptop. You can mirror your smartphone screen, sync and backup files to your computer and send and receive text messages from your computer. Android only. Free.
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Manage and collaborate on projects on the go with Trello’s mobile app. All of the desktop functions are there: you can create boards to organise projects and share them with colleagues; assign, label and check tasks; make comments; receive notifications; attach files; and upload content from your phone or cloud services. iOS, Android. Free; upgraded subscriptions available.
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Think of TripIt Pro as a personal travel assistant. Once you link your email account (or email TripIt your booking info) the app will create a detailed itinerary for you and sync it with your calendar. The app also allows you to track flights and seat availability, sends you notifications and even finds you the best seats or alternate flights. For regular business travellers, it’s a game changer. iOS, Android. $ 77.99 per year.
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Skip the taxi queue and book premium car and limousine services in more than 250 cities around the world with this app. Instead of looking up companies in multiple cities, you can book your airport transfer or car service through the app with an all-inclusive rate and free cancellation. Android and iOS. Free.
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TripList sets itself apart from other packing apps: as well as having the usual customisable list features, it also syncs across your devices, can store backups of your lists and, if you also use the TripIt app, it will prompt you to create a list whenever it detects a new entry. iOS only. Free.
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Think of this app as Google or Siri – on steroids. It can answer the most whimsical question and work out complex calculations by tapping into a database of algorithms that source data from thousands of websites. It can cover topics such as statistics and analytics, engineering, linguistics, socio-economic data and more. Too complex? You can also just use it to convert currency. iOS, Android, Windows 8.1 and 10. From $4.49.
Up Next: 13 Must-Have Gadgets for Business Travellers
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